Frequently Asked Questions

Below are answers to many of the most frequently asked questions about the CalMoneySmart grant program. If you have further questions, please contact us at CalMoneySmart@dbo.ca.gov.

Who can apply for a CalMoneySmart grant?

Any nonprofit organization may apply for a CalMoneySmart grant if they are:

  1. Exempt from federal income taxes under Section 501(c)(3) of the Internal Revenue Code and organized and operated exclusively for one or more of the purposes described in Section 501(c)(3) of the Internal Revenue Code.
  2. Have no part of their net earnings inure to the benefit of a private shareholder or individual.
Does my proposed program need to satisfy all three of the stated authorized uses for the CalMoneySmart grant?

No. Programs are only required to cover one of the authorized uses. You may choose to do more, but we recommend only focusing on one.

Due to the current COVID-19 pandemic, can my proposed financial education program being web-based?

Yes, as long as the program is within the authorized categories:

  • Design, develop, or offer free classroom- or web-based financial education and empowerment content intended to help unbanked and underbanked consumers achieve, identify, and access lower-cost financial products and services, establish or improve their credit, increase their savings, or lower their debt.
  • Provide individualized, free financial coaching to unbanked and underbanked consumers.
  • Design, develop, or offer a free financial product or service intended to help unbanked and underbanked consumers identify and access responsible financial products and financial services, establish or improve their credit, increase their savings, or lower their debt.
Is there a minimum or maximum grant amount I can apply for?

There are no minimum grant amounts. The maximum grant that can be requested is $100,000, which should include administrative costs to operate your proposed project.

Can the CalMoneySmart grant be used for consumer incentives? What other restrictions are there on uses of grant funding?

No. While opening an account for an unbanked individual is a great idea, grant money cannot be used as seed money to start an account, to match an initial deposit, or as a reward for completing a training course. It cannot be used in the fom of cash, a gift card, or a direct payment of any kind to an individual or business in the target community.

Furthermore, no more than 15% can be used for administrative costs. (See “What are administrative costs?” question below)

What are considered administrative costs?

Administrative costs may include, but are not limited to, costs of workforce overhead, human resources, accounting, finance, business and facility operations, and information technology.

Administrative costs budgeted by each grantee should be in proportion to the organization’s other program costs.

Staff hired specifically to implement the programs proposed for grant funding would be direct costs of the proposal and should be included in the 85% proposed budget, not the 15% administrative costs budget. This staff cost is specific to the program for which grant money is sought and needed to begin. This direct cost is similar to the cost of printing materials for in-classroom courses or developing an on-line course or application.

Can grant funding be used to purchase “swag” to promote the financial education programs?

We need an exact description, cost per item and image if possible of the proposed swag. The applicant should include this as a line item in its proposal budget. The DBO Grant Committee will decide whether the budgeted swag is acceptable or not, based on the following guidelines: if the swag actually equates to marketing materials and is inexpensive (pencil, wristband), the Department would likely approve the swag line item. If the swag is more expensive and an attempt to “buy” participation, that would be unacceptable.

Can CalMoneySmart grant be used for training purposes, for example a class on how to access loan capital through a bank?

Yes, as long as it is geared towards the underbanked community and is consistent with the other authorized uses and goals of the grant program.

Can applicants apply as a “Community Based Organizations” (CBO) or nonprofit partnership?

The category or type of the applicant is not relevant. What is relevant and mandatory is that the applicant apply as a single organization and satisfy the two eligibility criteria of the law:

  1. The organization is exempt from federal income taxes under Section 501(c)(3) of the Internal Revenue Code.
  2. No part of the net earnings of the organization shall inure to the benefit of a private shareholder or individual.
Can the CalMoneySmart grant be used to help local small businesses?

Yes, as long as the business can be categorized as unbanked or underbanked.

Can grants be “sub-granted” to other nonprofits?

No. The legislature has tasked the DBO with deciding who should be awarded a grant, not grantees.

What documentation can I use to prove that no part of the applying organization's net earnings benefit a private shareholder or individual?

Every legally compliant non-profit should have the basic corporate governance and tax-exempt documentation listed below, proving it is a bona fide non-profit entity organized under California law and tax-exempt under Internal Revenue Code section 501(c)(3). The applicant can also include its Mission Statement and letter from its CEO on the applicant’s letterhead to further support statutory requirements.

Fundamental corporate governance documentation would include Articles of Incorporation and By Laws, which should include standard verbiage saying the applicant was formed under the (California) Non-Profit Public Benefit Corporation Law for public and charitable purposes and is not organized for the private gain of any person. The Articles or By Laws may also state that should the applicant dissolve, all unused capital funds would be required to be returned to the funding source.

Additional proof will include documents specifically required under the Application, including the applicant’s letter from the IRS confirming/granting the applicant status as tax-exempt under 501(c)(3) of the Internal Revenue Code; the applicant’s most recent tax return (Form 990, “Return of Organization Exempt From Income Tax”); and, although not specifically referenced in the Application, applicants should also have and submit a letter from the California Franchise Tax Board, stating that the applicant is exempt from taxation and in good standing.

Certificates of Good Standing: Where can I request these documents and how recent must the certificates be?

Certificates of Good Standing must be current and in compliance with all applicable laws. They should be current within 45 days of the date of submission of the Application. Here is a link to the form you may use to request this documentation: https://bpd.cdn.sos.ca.gov/pdf/be-records-requests.pdf

Am I required to provide two Certificates of Good Standing (Section B, numbers 9 and 10)?

The two requested documents may be the same, if your organization originates/only operates in California. There may be national nonprofits who have local chapters who are applying for a grant. In this case, they will need to submit two Certificates of Good Standing – one for California and the other from wherever their national organization is operating from.

Am I allowed a two-page response for each question that requires a narrative response?

Yes, each question is allowed a maximum response of two pages.

With the fiscal year running from July 1 through June 20, and the money being disbursed on or around September 21, Can my proposal have a one year term of October 1, 2020 through September 30, 2021 for implementation?

Yes, your implementation can start and end with such a date range. Next year, we plan to start the application process sooner than this year to match a July 1 disbursement date.

Do I need to include sub-contractors in the grant proposal?

Yes, and please include all relevant details for any proposed subcontractors (who, what, why, cost, etc)

Should I submit the CalMoneySmart application form (DBO-EOO 100), supporting documents, grant proposal, representations, agreements and covenants all together at the same time?

Yes. Your application should include pages 5 through 12 of the form DBO-EOO 100 – which includes sections G and H. Also include any required application documents, your RFP/grant proposal, and any other relevant information. The entire application should then to be submitted to CalMoneySmart@dbo.ca.gov.

Will grant applications be reviewed on a rolling first-come basis through July 3rd or are all applications submitted by the July 3rd deadline reviewed collectively after the deadline?

All grant applicants that are submitted will be reviewed. However, the process will go like this:

  1. Review for eligibility
  2. Score for quality and effectiveness
  3. If scores are equal, rank by date/time of submission.
When will CalMoneySmart grants be awarded?

Grant funds will be distributed on or about September 21, 2020. The Commissioner’s decisions regarding grant amounts and approved administrative costs are final and not subject to appeal.

How often are CalMoneySmart grants awarded?

CalMoneySmart will offer a new round of grants each fiscal year, starting July 1. The program is funded for four years.

How many CalMoneySmart grants will be awarded? What is expected to be the average grant size?

Currently, we are expecting to award as many grants as possible, until we reach our $1 million maximum. From the initial grant submissions that we’ve received, we estimate the average grant size to be between $60,000 and $100,000. However, it depends on the number of grant applications submitted and the requested grant amounts?

Can I submit a CalMoneySmart application each year to continue my proposed program?

Yes. Organizations may submit a new application in subsequent years whether or not they received a grant this year.

Is there a plan for equal geographic distributions for the CalMoneySmart grants? (i.e. grants for Northern CA, for Southern CA)?

For the first year, no. The DBO plans to distribute grants to organizations throughout state, but not limited to certain geographic areas.

Does each grantee have to report how grant monies are used?

Grantees are required to submit a report documenting:

  1. The specific uses for which grant funds were allocated,
  2. The number of individuals aided with the funds,
  3. Quantitative results detailing the impact of grant funding, and
  4. Any other information requested by the Commissioner.

The reports must be submitted in a form and by a date to be specified by the Commissioner. Additionally, grantees must acknowledge and agree that the DBO and the California State Auditor may conduct or require periodic audits to ensure grantees are using funds consistent with the requirements and terms of the program and their grant proposal.

Where do I submit my CalMoneySmart application?

Email you completed CalMoneySmart Application to CalMoneySmart@dbo.ca.gov.

If I have more questions, who can I contact?

Please contact CalMoneySmart@dbo.ca.gov with additional questions or comments.

Approved by Klee 4/20

Last updated: Jun 11, 2020 @ 4:36 pm