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DBO – Call Report – 4th Quarter 2013, To the Presidents of all Trust Companies

DBO – Call Report – 4th Quarter 2013

January 2, 2014

FOURTH CALL 2013

TO THE PRESIDENTS OF ALL TRUST COMPANIES:

Dear Sir or Madam:

Downloading Call Report Forms

  • Open your Web browser to https://dbo.ca.gov/forms/trust_companies/default.asp. Or, to navigate to the form from the DFI Home page, www.dbo.ca.gov, click on "Resources and Online Tools" in the top navigation bar, then click "Division of Financial Institutions Forms and Applications" under the heading "Forms and Applications" then click “Trust Company and Department Forms”.
  • Scroll down the page and locate the links to the following forms. Notice that for each form there is a link to an Excel workbook. For your convenience, links to the forms are also provided below:
  • Click on the link to the Form 502 – Report of Condition. If the file/download box appears on your screen, click the open button to open the form.
  • Enter the "Department of Business Oversight number" in the appropriate place on the report. For your convenience, a list of Department of Business Oversight numbers can be found at https://dbo.ca.gov/Licensees/trust_companies/trust_companies_directory.asp.
  • Complete filling in the form. Name it Form502.xls and save it to a familiar location on your computer. Repeat the process with Form 505 and Form 524.
  • Print out and keep a signed, executed hard copy of the form in a file at the trust company.

Preparing the Call Report Forms

Below each form link is a link to instructions for the preparation of that form. The instructions are in Adobe PDF format. For your convenience, links to the instructions for preparation of the form are provided below:

Please contact Norman Edwards at (213) 897-2170 or by email at norman.edwards@dbo.ca.gov with any questions about completing these reports.

Submitting the Call Report Forms

After you have prepared the reports, send the completed reports as email attachments to callreport@dbo.ca.gov. Please put the name of your institution and the call date in the subject line of your message. Keep a signed, executed copy in a file at the trust company. Respond within 30 days from the reporting date. Reports must be emailed by Friday, January 31, 2014.

Signature Requirements

Although trust companies may now send in their call report forms as email attachments instead of as hard copies, a signed, executed hard copy of each call report form must be kept in a file at the trust company. This file must be available upon request to examiners during the course of a trust examination.

Call Report Amendments

Trust companies making amendments to the call report must continue to send a copy of the amendment to this office, as well as filing a hard copy of the amendment in the call report file at the trust company.

Amendments may be made in Excel format, as email attachments.

We appreciate your cooperation in furnishing us with accurate information in a timely manner.

Very truly yours,

/s/

PATRICK C. CARROLL
Strategic Support Manager
PCC